When uploading your documents to amaise, the system automatically searches for duplicates. This can occur, for example, with longer PDF files that already contain a summary of your case.
Where can I find the duplicates?
If you want to view all documents that have been identified as duplicates of another, simply click on "With duplicates" in the lower left sidebar. This will show you all documents for which at least one duplicate has been detected.
Finding a document hidden as a duplicate via search
Sometimes the exact document you're looking for is hidden as a duplicate behind another document. So that it stays findable, amaise includes the hidden duplicates in every search and filter — whether you search by title, author, recipient, reference, folder, date, or the name of the source file.
When your search or filter matches only a hidden duplicate, the corresponding original document appears in the list with a "Match in duplicate" marker. This keeps the document findable even though the actual match is in the hidden duplicate.
Click the "Match in duplicate" marker to open the duplicate review directly. If the document was wrongly hidden as a duplicate, you can correct that there — the next section explains how.
Note: Without edit rights, you'll still see the marker as a hint, but you can't open the duplicate review from it.
How do I check if it's actually a duplicate?
When a document is recognized as a duplicate of another, the additional duplicates are not displayed by default. However, beneath the original document, you'll find the option to check the detected duplicates.
Next, a comparison opens between the original document (on the left side) and the document that was identified as a duplicate (on the right side).
When you hover over the duplicate with your mouse, you now have three options from left to right:
You can mark the document as the original document.
You can compare it with the original document.
You can select that this document is not a duplicate.
What do I see in the document comparison?
When you compare a document that has been identified as a duplicate with the original document, all detected differences are highlighted in color. This gives you a quick overview of whether it's actually a duplicate or not.
How do I mark a document as a duplicate in the document list?
Step-by-step:
Click on the three dots to the right of the document you want to mark as a duplicate.
Select "Mark duplicates of this document."
Select all documents that you have identified as duplicates.
Confirm your selection at the top of the document list.
